Development Coordinator

About EarthCorps

At EarthCorps, we believe that we’re part of something bigger. We believe that we have a collective responsibility to care for each other and nature, and that we need new ideas and boundless enthusiasm from across the globe to create a better world where people and nature thrive together. 

That boundless enthusiasm shines through our Corps Program. Since 1993, more than 1,000 young adults from across the US and 80 countries from around the world have come to Seattle, Washington to participate in an environmental leadership development program. These emerging environmental leaders make up our Corps Program, where they learn technical environmental restoration and hands-on leadership skills, all while building a close-knit community through caring for our natural world.

EarthCorps truly embraces the “think globally, act locally" concept. The lands and waters of Puget Sound are our classroom and our legacy. Corps members learn leadership and cross-cultural skills by working collaboratively, leading thousands of community volunteers each year, and executing technical environmental restoration projects including salmon stream restoration, native tree plantings, invasive plant removal, wetland and shoreline restoration, and trail construction around the Puget Sound region.

After the yearlong program, these young leaders return to their local communities and cities with the tools, skills, and enthusiasm needed to tackle the pressing issues of our time – including climate change, pollution, and ecological degradation– to create a better world for all of us.

Position Summary

EarthCorps is seeking a full time Development Coordinator to help build and deepen relationships with donors, volunteers, and homestay hosts. As a member of EarthCorps’ tiny but mighty development team, the Development Coordinator will play a key role in expanding our impact and connecting community members to our mission. This is an ideal opportunity for an emerging fundraising professional who wants to participate in the many different aspects of a successful fund development program including events, administration, volunteer engagement, and communications.

We are a highly collaborative and supportive team that is very externally focused. This is an exciting role for a team player who enjoys having a lot of variety within their job and who thrives when involved in many different projects. We are looking for someone who is as comfortable talking to a supporter on the phone as they are in developing content to share in a newsletter, and who can find satisfaction in administrative tasks like bulk mailings. Although 75% of this job is directly related to donor relations and operations, 25% of time will be spent actively stewarding and cultivating volunteers who give their time doing environmental restoration, as well as homestay hosts who host our international participants.

This position will report to the Development Manager. Given current restrictions, this position will begin working remotely and will be provided with technology and other accommodations to work from home. When it is safe to return to the office, this position will be based at our office in Seattle’s Magnuson Park, with flexibility for continued remote work.

We encourage applicants from all racial, ethnic, religious and socioeconomic backgrounds, sexual orientations, gender identities, and functional limitations to apply, especially those from historically marginalized communities.

Duties & Responsibilities

Events: (25%)

• Provide logistical support for virtual and in-person fundraising and cultivation events, including vendor coordination, audience development, auction item procurement, event communications and creation of event materials, RSVPs, and day-of event support
• Assist with hosting events, including interacting with donors, volunteers, board members, and other guests
• Ensure that follow up activities, such as data entry, thank you notes, and invoices and payments are completed in a timely manner

Administrative: (25%)

• Conduct daily gift processing, including data entry and managing donation records in Salesforce database, on company server, and in paper files
• Create and mail gift acknowledgments within 48 hours of gift receipt
• Update donor records in database (Salesforce)
• Create and pull reports and mailing lists in Salesforce
• Coordinate all logistics for mailings (such as donor appeals, holiday cards, stewardship pieces), including printing letters and labels, and ordering supplies
• Order marketing collateral and maintain relationships with vendors
• Other duties as assigned

Communications: (25%)

• Maintain website and implement basic website updates
• Collaborate with development team and other staff to create compelling fundraising appeals and monthly newsletters
• Assist in designing and sending newsletters and other mass emails using Campaign Monitor
• Collect and organize organization’s photos and work with other staff to ensure photos are saved appropriately
• Organize a story bank to collect and store organizational stories
• Create appealing graphics and material in support of fundraising events and campaigns, including developing and posting donor and volunteer related content on social media (Facebook, Instagram, LinkedIn, and Twitter)
• Provide communications support for events and other campaigns

Volunteer Stewardship (25%)

• Serve as first point of contact for volunteers; Manage volunteer email inbox and provide timely correspondence.
• Coordinate stewardship of committed volunteers including recognizing milestones through personal phone calls, emails, and at recognition events
• Collaborate with corps members to gather volunteer stories
• Conduct volunteer outreach by representing EarthCorps at tabling events and posting volunteer opportunities on third-party sites (i.e. VolunteerMatch)
• Showcase volunteer program on social media and in email newsletter by creating and posting monthly volunteer spotlights, and posting about upcoming volunteer opportunities
• Coordinate all homestay recruitment with the goal of placing up to 15 international participants a year with a local host; maintain relationships with homestay hosts; develop a stewardship plan to keep hosts involved with EarthCorps

*Our volunteer program, aside from a small program in Tacoma, is on hold until at least the summer of 2021, therefore some of these tasks won’t begin right away.

Required Qualifications

• At least 1-2 years of work experience
• Commitment to equity and inclusion in all interactions and communications
• Proven ability and desire to build strong, trusted relationships that advance an organization’s mission/Customer service-oriented
• Love of learning and adapting to new technology and programs (previous experience with Salesforce, Wordpress, or Campaign Monitor a plus)
• Strong verbal and written communication skills
• Experience using Facebook, Instagram, and LinkedIn
• Ability to work independently and collaboratively, both in a remote work environment and in an office setting
• Efficient time manager, able to set and meet deadlines
• Highly organized and able to reprioritize tasks as needed
• Ability to solve problems and think creatively when faced with obstacles
• Attention to detail

Desired Qualifications

• Previous experience with fundraising and/or with event planning
• Previous experience with a CRM or other database
• Commitment to EarthCorps’ mission
• Able to manage and improve organizational systems
• Eagerness to take initiative, try something new, and continually improve
• Positive attitude and a healthy sense of humor
• Interest in getting outside to visit corps and project sites, and not afraid to get hands a little dirty
• Ability to work occasional evenings or weekends (a few times per year)

Benefits

Benefits includes: paid sick timeBenefits package includes: employer provided health insurance and dental insurance. Benefits include: paid vacation, paid sick time, paid holidays, 403(b) retirement plan, and staff training

Compensation

This is an exempt full-time position at EarthCorps with a salary range of $45,000-$50,000

To Apply

Please submit your Cover Letter and Resume with contact information for at least two professional references by clicking the 'Apply Now' button below. In your cover letter please share how you see equity and inclusion informing this role. Application deadline for priority consideration is January 11, 2021.