Administrative Coordinator

About EarthCorps

At EarthCorps, we believe that we’re part of something bigger. We believe that we have a collective responsibility to care for each other and nature, and that we need new ideas and boundless enthusiasm from across the globe to create a better world where people and nature thrive together. 

That boundless enthusiasm shines through our Corps Program. Since 1993, more than 1,000 young adults from across the US and 80 countries from around the world have come to Seattle, Washington to participate in an environmental leadership development program. These emerging environmental leaders make up our Corps Program, where they learn technical environmental restoration and hands-on leadership skills, all while building a close-knit community through caring for our natural world.

EarthCorps truly embraces the “think globally, act locally" concept. The lands and waters of Puget Sound are our classroom and our legacy. Corps members learn leadership and cross-cultural skills by working collaboratively, leading thousands of community volunteers each year, and executing technical environmental restoration projects including salmon stream restoration, native tree plantings, invasive plant removal, wetland and shoreline restoration, and trail construction around the Puget Sound region.

After the yearlong program, these young leaders return to their local communities and cities with the tools, skills, and enthusiasm needed to tackle the pressing issues of our time – including climate change, pollution, and ecological degradation– to create a better world for all of us.

Position Summary

The Administrative Coordinator is a crucial position that helps keep the organization operating smoothly. This is a non-exempt (hourly) position based in Seattle that provides administrative support to an organization of 22 full time staff and up to 60 full time corps program participants. Strong software skills are required, as well as good communication skills, and the ability to keep projects on schedule. 

During the current phase of Covid this position is expected to work from home 90% of the time, this position will be required to work one half day a week in the office. This position is also on call to help out in the office during regular business hours as necessary. When Covid is over this position is expected to work in the office.

We encourage applicants from all racial, ethnic, religious and socioeconomic backgrounds, sexual orientations, gender identities, and functional limitations to apply, especially those from historically marginalized communities.

Duties & Responsibilities

Office Administration

  • Provides information to staff and program participants by answering questions and requests
  • Provides ideas for improvements that maintain a high functioning office environment
  • Trouble shoots basic computer and technology problems
  • Helps support the Salesforce database by running reports and answering questions.
  • Manual entry of organizational transactions through QuickBooks, including bill payments and invoicing
  • Prepares monthly and quarterly business taxes
  • Handles all general inquiries coming into the office – phone, e-mail and visitors.
  • Coordinates work flow and seeks to reprioritize tasks as needed
  • Orders office supplies and maintains inventory.
  • Assists in scheduling large meetings
  • Supports Corps Program by ordering gear, assisting with programmatic special events, helping to maintain member files, and member onboarding as needed. 
  • Runs errands as needed




  • Be a part of an organizational racial equity task force
  • Perform various duties as needed
  • Support EarthCorps teams as needed

Desired Qualifications

We are looking for candidates with a strong combination of the following skills:

·        Builds systems that are adaptable to multiple communication and user styles.

·        Commitment to equity and inclusion in all interactions and communications.

·        Able to manage and improve organizational systems.

·        Proactive cross-cultural communicator.

·        Excellent computer proficiency

·        Loves learning and adapting to new technology and programs

·        Meticulous attention to detail.

·        Ability to solve problems and think creatively when faced with obstacles.

·        Efficient time manager and able to set and meet deadlines.

·        Enjoy working alongside and mentoring young adults.

·        Strong administrative writing skills.

·        Able to maintain confidentiality of information.

·        Highly organized and able to reprioritize tasks as needed.

·        Flexibility and sense of humor. 

·        Able to carry out tasks with minimal supervision.

·        Eagerness to take initiative and continually improve.

·        Must have a valid Driver’s License, ability to drive and insurable driving record.


Benefits package includes: employer provided health insurance and dental insurance. Benefits include: paid vacation, paid sick time, paid holidays, 403(b) retirement plan, and staff training


This is a non- exempt hourly full-time position at EarthCorps with a pay range of $19-23 an hour DOE.  

To Apply

Please submit your Cover Letter and Resume with contact information for at least two professional references by clicking the 'Apply Now' button below.  Application deadline for priority consideration is January 1st. 2021.