Executive Assistant
About EarthCorps
About EarthCorps
EarthCorps is a non-profit organization based in Seattle, Washington that develops environmental leaders to strengthen community and restore the health of our environment. We believe in the power of people – acting through their collective responsibility to one another and our planet – to tackle the most pressing challenges facing our world, and we envision a world in which people and nature thrive together.
To cultivate this important work, we train young leaders in ecological restoration. We bring together young adults – who we call corps members - from the US and across the globe for an environmental leadership development and green-jobs training program where we care for the lands and waters of Puget Sound. Corps members gain hands-on leadership experience, cross-cultural skills, and learn technical environmental restoration while building a close-knit community as they care for our natural world. These emerging environmental leaders “think globally and act locally” in leading community volunteers to complete restoration projects such as native tree planting, invasive plant removal, salmon stream restoration, wetland and shoreline restoration, and trail construction.
At the conclusion of the program, these leaders return to their local communities with the skills and enthusiasm required to tackle the pressing issues of our time – including climate change, pollution and ecological degradation – to help create a better world for all of us. Since its inception in 1993, EarthCorps has trained more than 1,000 environmental leaders from the US and nearly 80 countries around the world.
EarthCorps is embarking on our next chapter: we just hired a bold and visionary new executive director and are in the process of creating our new strategic plan to guide us as we transform our organization to meet the environmental justice and racial equity needs of today.
Come be a part of the transformation of this organization!
Commitment to Racial Equity
EarthCorps strongly believes in the values of racial equity, diversity, and inclusion. EarthCorps works to ensure that everyone feels engaged and supported in all areas of the organization's operations as we work to become a fully inclusive, multi-cultural, and anti-racist organization.
Position Summary
The Executive/Administrative Assistant, a new position at EarthCorps, will play an important in supporting the overall organization. The Executive/Administrative Assistant will provide administrative support for the Executive Director, the Corp Program, the Field, and the Community Partnerships teams. This position will report to the Executive Director.
This position is a regular full-time non-exempt employee who qualifies for benefits listed below. This position is based in the Seattle area with ability for hybrid work.
Duties & Responsibilities
Duties and Responsibilities
Administrative Support (80%)
· Provides high-level administrative support and assistance to the Executive Director and other assigned leadership staff
· Performs clerical and administrative tasks, including drafting letters, memos, invoices, reports, and other documents for various stakeholders
· Provides administrative and tech support for board meetings and board committee meetings, including gathering documents and sending out agendas
· Responsible for managing the Executive Director’s and Community Partnerships Director’s calendars and schedules
· Conducts research on various topics and reports findings to support the organization’s growth
· Coordinate travel arrangements
· Tracks Executive Director's and other directors' expenses and processes reimbursements
· Supports staff meetings by collecting agenda items, taking notes, and distributing messages to all staff and corps
· Updates database (SalesForce) with up-to-date information on community partner contacts
· Other duties as assigned
Field Support (15%)
· Supports the Field Team with logistics such as preparing for camping trips
· Supports Project Managers in submitting invoices to the Administrative Team in a timely manner
Racial Equity (5%)
· Collaborative partner in racial equity efforts for the organization
· Participates in Diversity, Equity, and Inclusion (DEI) HUB
Required Qualifications
We Are Looking For Someone Who:
· Is dedicated to EarthCorps’ mission, values, and racial and environmental justice
· Has a deep and authentic commitment to DEI and desire for continued growth
· Has exceptional computer skills in Microsoft Office, Zoom, Adobe, Google Suite, and SalesForce (a plus)
· Takes initiative and is a self-starter
· Can manage multiple calendars
· Has a strong eye for detail
· Is a quick learner
· Has exceptional communication (writing and verbal) skills
· Is flexible and can adapt to a constantly changing environment
· Is able to maintain confidentiality
Terms of Employment
COVID-19 Considerations
We are requiring all employees to be fully COVID-19 vaccinated prior to the start of employment. Proof of a completed COVID-19 vaccination should be submitted on or no later than your scheduled start date. If you believe you are entitled to either a medical or religious exemption to our vaccination requirement, please contact Human Resources, and your situation will be evaluated.
Benefits
Competitive benefits package includes employer provided health insurance, dental insurance, 403(b), paid vacation, paid sick time, paid holidays, subsidized transit pass and staff training.
Compensation
Salary Range -- $26.44 - $28.84
To Apply
Our Hiring Process
· Please submit your cover letter and resume in one PDF document by clicking on “Apply Now” on our career page. In your cover letter, please describe as specifically as you can how your experience, interests, and values are a good fit for this position and with EarthCorps. In addition, please share how your lived and/or professional experiences inform your understanding of what it means to be anti-racist.
· The priority deadline will be 05/20/2022. All applications will be reviewed by the priority deadline. Any application submitted after the priority deadline will be reviewed on a rolling basis, as needed. We expect to conduct first round interviews in early to mid-June. Top candidates will be invited to a second-round interview with the Executive Director. We hope to extend an offer by late June with a start date by mid-July. The positon will remain open until we find the right candidate. If you have any questions, please contact Vincent Kwan, Human Resources Generalist, at apply@earthcorps.org