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Administrative and Office Coordinator

About EarthCorps

ABOUT EARTHCORPS   

At EarthCorps, we believe that we’re part of something bigger. We believe that we have a collective responsibility to care for each other and nature, and that we need new ideas and boundless enthusiasm from across the globe to create a better world where people and nature thrive together.   

 

That boundless enthusiasm shines through our Corps Program. Since 1993, more than 1,000 young adults from across the US and 80 countries from around the world have come to Seattle, Washington to participate in an environmental leadership development program. These emerging environmental leaders make up our Corps Program, where they learn technical environmental restoration and hands-on leadership skills, all while building a close-knit community through caring for our natural world. 

EarthCorps truly embraces the “think globally, act locally" concept. The lands and waters of Puget Sound are our classroom and our legacy. Corps members learn leadership and cross-cultural skills by working collaboratively, leading thousands of community volunteers each year, and executing technical environmental restoration projects including salmon stream restoration, native tree plantings, invasive plant removal, wetland and shoreline restoration, and trail construction around the Puget Sound region. 

After the yearlong program, these young leaders return to their local communities and cities with the tools, skills, and enthusiasm needed to tackle the pressing issues of our time – including climate change, pollution, and ecological degradation– to create a better world for all of us. 

 

Statement of Solidarity and Commitment to Racial Equity 

EarthCorps strongly believes in the values of diversity and inclusion. We work to ensure that everyone, regardless of who they are or the work they perform for our organization, feels involved and supported in all areas of our operations. In addition to that basic principle, we are striving to become an anti-racist organization. We stand in solidarity with the Black community and are deeply committed to racial equity in our internal and external work.   

  

People of color are disproportionately impacted by environmental hazards, and far too often the organizations that advance environmental work perpetuate similar injustices, excluding people of color from educational and job opportunities in this space. A world in which people and nature thrive together requires leaders who understand that social injustice and environmental issues are intertwined, and we will solve neither as a society if we fail to solve both. 

Position Summary

POSITION SUMMARY 

The Administrative Coordinator is a crucial position that helps keep the organization operating smoothly. This is a non-exempt (hourly) position based in Seattle that provides administrative support to an organization of 22 full time staff and up to 60 full time corps program participants.  Strong software skills are required, as well as good communication skills, and the ability to keep projects on schedule.   The position reports to the Director of Finance and Administration.

 

The ideal candidate will be excited to learn and improve the systems of running a nonprofit including; the Salesforce database, Quickbooks accounting software, human resources, and IT troubleshooting.  They will need to be comfortable wearing many hats, working with the other teams, and making sure the office is running smoothly. 

During the current phase of Covid this position is expected to work from the office two days a week. This position is also on call to help out in the office during regular business hours as necessary.  

 

We encourage applicants from all racial, ethnic, religious and socioeconomic backgrounds, sexual orientations, gender identities, and functional limitations to apply, especially those from historically marginalized communities. 

Duties & Responsibilities

Office Administration 

  • Provides information to staff and program participants by answering questions and requests 
  • Provides ideas for improvements that maintain a high functioning office environment 
  • Trouble shoots basic computer and technology problems 
  • Helps support the Salesforce database by running reports and answering questions. 
  • Manual entry of organizational transactions through QuickBooks, including bill payments and invoicing 
  • Follows up with accounts receivable 
  • Oversees various EarthCorps accounts such as Good To Go, bus passes, gas card, and cellphones  
  • Prepares monthly and quarterly business taxes 
  • Handles all general inquiries coming into the office – phone, e-mail and visitors. 
  • Coordinates work flow and seeks to reprioritize tasks as needed 
  • Orders office supplies and maintains inventory. 
  • Oversees facility maintenance 
  • Support hybrid work environment and employees returning to the office 
  • Assists in scheduling large meetings 
  • Supports HR Generalist with staff onboarding and other necessities 
  • Runs errands as needed 

Other 

  • Be a part of an organizational racial equity task force 
  • Perform various duties as needed 
  • Support EarthCorps teams as needed 


Required Qualifications

We are looking for candidates with a strong combination of the following skills: 

  • Builds systems that are adaptable to multiple communication and user styles. 
  • Commitment to equity and inclusion in all interactions and communications. 
  • Able to manage and improve organizational systems. 
  • Proactive cross-cultural communicator. 
  • Excellent computer proficiency  
  • Loves learning and adapting to new technology and programs 
  • Meticulous attention to detail. 
  • Ability to solve problems and think creatively when faced with obstacles. 
  • Efficient time manager and able to set and meet deadlines. 
  • Enjoy working alongside and mentoring young adults. 
  • Strong administrative writing skills. 
  • Able to maintain confidentiality of information. 
  • Highly organized and able to reprioritize tasks as needed. 
  • Flexibility and sense of humor.   
  • Able to carry out tasks with minimal supervision. 
  • Eagerness to take initiative and continually improve. 
  • Must have a valid Driver’s License, ability to drive and insurable driving record. 


Terms of Employment

COVID-19 Considerations 

 

Every person entering the office must wear a face mask. We are requiring that all employees be fully COVID-19 vaccinated prior to the start of employment. Proof of a completed COVID-19 vaccination should be submitted on or no later than your scheduled start date. If you believe you are entitled to either a medical or religious exemption to our vaccination requirement, please contact Human Resources and your situation will be evaluated.  

Benefits

Benefits package includes: employer provided health insurance and dental insurance.  Benefits include: paid vacation, paid sick time, paid holidays, 403(b) retirement plan, and staff training. 


Compensation

RATE OF PAY: $20-$24/hr DOE 

To Apply

Please submit your resume and a cover Letter at https://www.earthcorps.org/apply/. In your cover letter, please describe your qualifications including your personal and/or professional experience with issues surrounding racial equity and how you believe this position could contribute to advancing diversity, equity and inclusion at EarthCorps. Application deadline is February 1st, 2022, and will be open until filled. 


EarthCorps is committed to building a culturally diverse organization and strongly encourages applications from people of color and members of other underrepresented groups. EarthCorps is an equal opportunity employer. Qualified applicants will be considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, gender identity, disability, veteran status, or any other class protected by law.